Office and Facilities Supervisor

Ho Chi Minh city 17 May 2021
DESCRIPTION

Due to the rapid expansion of the company, National Australia Bank (in collaboration with Positive Thinking Company) is now seeking an energetic and passionate Office and Facilities Supervisor

WHAT YOU WILL DO

  • Security: 

    • Liaise with different departments (IT, Coms, etc.) to curate security and office access for all employees and guests. 
    • Alert appropriate contacts to ensure building-specific operational requirements are met.   
    • Liaise with in-building, third-party cleaning and security parties to ensure the office space is kept up to standards. 
    • Conduct morning walkthroughs to address any issues, escalating any recurring issues to relevant cross-functional teams. 

    Administrative 

    • Work from and support the front desk as needed, ensuring there is a consistent point-of-contact during business hours. 
    • Manage administrative staffs, cleaners, and vendors to deliver high-quality administrative operations for the office. 
    • Handle visa/governmental paperwork execution.
    • Track, audit and organize company properties and assets.
    • Ensure the safety and security within the building management and provide emergency action plans by responding and escalating any medical emergency (injury or illness) by responding to instructions from leaderships regarding emergency situations and security alerts. 
    • Distribute all necessary information to promote all internal events. 

    Office 

    • In charge of office projects (renovation, …)
    • Set up new offices.
    • Manage and ensure the facilities for all office buildings, office spaces.

    Other tasks 

    • Process: Build and set up office processes/standards.
    • Team: Coach and mentor overall team performance

WHAT YOU SHOULD HAVE

  • At least 7 years of working experience in relevant jobs (senior operation staff, senior office administration, supervisor) is required
  • Bachelor Degree in English, Office / Business Administration or equivalent qualification is preferred
  • Supervising / management knowledge and experience is required. 
  • Ability to work independently and efficiently under high pressure is a must. 
  • Demonstrated strong organizational skills, including time management and the ability to prioritize and manage a range of tasks pro-actively.
  • Self-motivated, client service and goal orientated.
  • Good communication skills, both written and oral in English and Vietnamese
  • Strong skills with Microsoft Office
  • Experience in large/multinational working environment, IT industry is a plus
  • Experience in setting up new offices and office renovation are required.
  • Experience in organizing internal events is a plus.

THE BENEFITS AND PERKS

  • Very competitive remuneration package
  • Generous private family healthcare for yourself and two family members
  • A solid team behind you - great people who love what they do
  • A pleasant, enthusiastic, international work environment
  • A brand new & state of the art Agile office
  • Flexible working hours
  • A promising training and career path
  • Fun team activities & outings

IT'S MORE THAN MONEY!

We naturally also provide a very competitive remuneration package but a career with us is about a lot more than money. We believe in people with ideas and dreams, and we want you to achieve your aspirations. We'll work together to deliver exceptional products and outcomes that push the limits of our own aspirations. Our passion for creating value and exceeding our customers' expectations means we're constantly striving to redefine our standards of excellence. You'll have our backing to develop and our encouragement to explore, realize and reach your full potential.

If this excites you, let's visit our office & have a chat over a cup of coffee!

SEND YOUR CV OR INTRODUCE YOUR FRIEND?

Do you recognize yourself in this role? And, are you willing to shape the future of the digital world with us?

Or, would you like to refer your friend to this job?

Please send an email to thuy.ka@pycogroup.com​

Positive Thinking Company