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On-boarding coordination: collaborate with the recruitment team, department managers, L&D department, office operations, admin manager, and IT team to facilitate onboarding and to bring the best experience to newcomers of all entities.
Orientation: Conduct the induction session for newcomers of the designated business entity.
Probation appraisals: collaborate with department managers to conduct the probation appraisals including the learning report, self-review, peer-reviews, and manager's assessment.
Timesheet administration: perform the timesheet processing for the monthly payrolls, provide time reports for Production/Commercial teams, check and resolve any issues related to timesheets
Off-boarding coordination: work with related teams to make sure the whole process can run smoothly and to provide a positive experience to exiting employees.
HR-IS: maintain, update employee information on data sheets and Jira system (PPM - people profile management) and provide reports upon management's requests; update the organizational chart.
HR reports: keep track and provide the weekly and monthly reports and the analysis on the numbers of hires and employee attrition for the designated business entity.
Employment administration: prepare, process for signing, answer questions, and keep in files both hard copies and scanned copies of the labor contract, NDA, appendix, termination decision, and other written agreements for the designated business entity. Guide newcomers to get the administrative documents including judicial records, passport and get them submitted to the Admin department.
Referral program verification: assist the HR Shared-Services Manager in checking the referral bonus requests.
HR Helpdesk: provide information and guidance to employees related to systems, HR related processes and policies.
Continuous improvement: obtain and convey feedback while contributing ideas to improve the current processes and policies
You have at least 4 year's experience in a similar job
You can speak English fluently and possess good English business writing skills
You love working with people and bringing a pleasant experience to others
You have in-depth knowledge about labor code, employment law, compulsory insurances, and personal income tax
You are familiar with office applications (Word, Excel, Gmail, Google Sheet)
You have strong logical thinking
You are a self-motivated, self-confident, hard-working, careful, and proactive person
Your experience in the visa/work-permit/judicial-record application is a good plus for this job.